Tungsten AP Essentials

Power Invoice Automation in the Cloud with AP Essentials

Tungsten AP Essentials™ provides market-leading capture, extraction, validation, configurable business rules, general ledger coding, and user driven approval and exception workflows for invoice processing in the cloud. When you leverage AP Essentials to process PO and non-PO invoice data, you transform accounts payable into a transparent, controlled and strategic business unit.

This highly scalable, multi-tenant SaaS solution features an intuitive HTML 5 user interface, is live 24/7 and is constantly monitored by a dedicated cloud operations team to ensure optimal performance and effortless handling of large changes in document volumes.

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Save Time with Best-in-Class Cognitive Capture for Invoices

Enjoy the labour reducing benefits of improved extraction rates, typically at 80% and as high as 95%. Adaptive, self-learning capabilities improve processing speed and precision over time as the application learns to locate invoice data.

Easily Automate Invoice Processing with Flexibility and Broad ERP integration

Choose from three AP Essentials Editions - Basic, Premium or Enterprise - to accommodate your invoice processing requirements, including capture, line item matching, approvals, general ledger coding and ERP integration. All editions integrate with market leaders in ERP and Pay-to-Procure, such as Microsoft D365 Business Central, Microsoft D365 Finance and Operations, and Oracle NetSuite, to ensure seamless and compliant invoice processing, from capture to posting for payment.

Tungsten AP Essentials Benefits

Increased Data Accuracy

Get more accurate financial data, reduced audit risks, and achieve better financial compliance. With Tungsten AP Essentials, you can have total confidence in the quality of your data. All data is extracted using Tungsten world-leading cognitive capture technology. Purchase Order (PO) based invoice line items can be validated against purchase orders and goods received. User assistance is provided for GL coding for non-PO invoices.

Improved Invoice Cycle Times and Supplier Relationships

Faster rules-driven invoice processing for approvals and exception processing assures optimal cycle times and eliminates late-payment penalties and early payment discounts are increased.

Flexible Pricing Options

Pricing is based on invoice and not page volume. Subscription or 'by the click' purchase options include monthly, annual or prepaid invoice volume for header/ footer, line item and workflow processing, with options for adding invoice image storage.

Analytics for Insight and Visibility

Pre-built dashboards enable you to quickly achieve insight into invoice activity for monitoring invoice status and exceptions; providing continuous feedback for optimising invoice processing.

Reduced IT Requirements

Implementation is fast. Setup can be completed in hours and requires no hardware or software investments. There is no time consuming maintenance, upgrades or updates. You'll always have access the to the newest features and most up-to-date version of the solution. A dedicated cloud-services team monitors and optimises yours processing 24/7.

Intelligent Line Item Extraction

Integrated machine learning optimises line item extraction and improves as you processes each invoice. The result is highly efficient automated 2-way (invoice to purchase order) and 3-way (invoice to purchase order and goods delivered) line item matching.

Approval Workflows and GL Coding

Configurable business rules-driven approval and exception workflows (including mobile), user assisted GL coding and image storage additional capabilities for implementing end-to-end invoice automation.

Analytics

Based on Tungsten Insight™, Tungsten AP Essentials analytics provides prebuilt dashboards for monitoring productivity and performance; and for identifying invoices approved, invoices due, invoices on hold and invoice exceptions.

ERP Integration

Invoices are automatically posted in Microsoft NAV, Microsoft Dynamics 365 Business Central, Microsoft Dynamics 365 Finance and Operations, Oracle NetSuite, and Coupa. For other users an XML file containing invoice data and an invoice image is provided to facilitate integration.

Multi-Language and Currency Support

This truly multi-lingual solution supports a wide range of invoice origin and user interface languages (see data sheet) based on over 25 years of invoice processing experience globally.

Support for Electronic Invoices

Whether XML or PDF files, increase your invoice extraction rate and reduce manual verification and correction with electronic data.

User-Friendly Interface

Modern HTML5-based user experience makes AP Essentials intuitive and simple to work with, requiring little to no specific classroom training.

Excel Import for Master and PO Data

Use Microsoft Excel to easily import supplier and master data and PO data into Tungsten AP Essentials for validation and verification.

Multi-tenancy

Tungsten AP Essentials is a true SaaS solution using a single instance of software to support multiple customers, or tenants; and provides the lowest cost on-boarding of suppliers available.

E-book Your Intelligent Digital workforce

Dedicated Cloud Operations Team

The solution is live 24/7 and monitored for optimised customer performance. Tungsten AP Essentials is SOC2 compliant and benefits from the security, privacy and performance provided by Microsoft's Azure.

Michael Lapolla

Director - Strategic Financial Solutions

The solution provided by Xcellerate IT went above and beyond our initial expectations and allowed for the future development. This opened the doors to other financial processes beyond AP, such as payroll and HR forms.

The Xcellerate IT solution has been cost-effective since day one.

Mark Taylor

Financial Accounting Manager

The Xcellerate IT solution represents one of the best ‘Value for Money’ technology advancements undertaken in recent times by Council.

Staff time savings and increased job satisfaction are significant.

Veronica Correa

Team Leader Accounts

Invoices are now paid faster and suppliers are therefore happier.

We now spend less time on data entry, searching through paper files and answering internal and external queries. Invoices now come straight to one central point.

Liz Bramich

Assistant Director Finance

Xcellerate IT was very flexible and provided assistance to ensure the project implementation was achieved on time and below budget.

Graham Reddin

Finance Manager

The introduction of Xcellerate IT’s solution has revolutionised our accounts payable operations and there is still great potential for further advancement in workflow processing.

Cathy Gavin

Finance & Tax Accountant

Xcellerate IT’s solution has provided quantifiable efficiencies and savings, and the support of our consultant through the whole implementation process was, and continues to be, excellent.

Selina Beauchamp

Finance Operations Manager

This is something we never thought possible!

Preeti Roberts

Senior Financial Systems Manager
Financial Services Team

We’ve been a Kofax customer for eleven years …
The product is brilliant, easy to use and incredibly accurate.

This is a fantastic innovation.