📅 Tue 25 Nov 2025
⏰ 2:00 PM – 2:40 PM (AEDT)
📍 Online Webinar - Join from anywhere!
Automation in aged care is evolving fast. This session shows how to link supplier invoices directly to AlayaCare visits, care minutes and funding allocations using TotalAgility. The result is faster processing, fewer errors and a complete compliance record that aligns with upcoming Support at Home requirements.
Join this practical webinar to see how aged care providers can keep supplier processes unchanged, strengthen financial accuracy and create a single source of truth between care delivery and finance.
Register now to secure your place.
This session is designed for aged care finance, operations and IT leaders who want to understand the new compliance landscape and practical automation steps.
Why this webinar matters
The new Support at Home program requires validated tracking of care minutes and accurate reconciliation of funding allocations. Many accounts payable systems stop at invoice capture, leaving a critical gap between financial and care data. This webinar explains how TotalAgility connects with AlayaCare to automate that final step, ensuring every invoice, visit and premium is matched, reconciled and audit-ready.
What you will learn
- How invoice lines are automatically matched to AlayaCare visits, care minutes and funding details.
- How suppliers continue invoicing by email or EDI while TotalAgility retrieves matching data through AlayaCare APIs.
- How co payments, top ups and funder contributions are applied automatically using AlayaCare’s funding rules.
- How general ledger and fund coding are applied correctly before posting to ERP.
- How exceptions are routed to care managers for review and reprocessed automatically once resolved.
- How to maintain a complete audit trail with linked documents, exception notes and compliance logs.
Live demonstration
You will see a full walk through of:
- Automated capture and classification of service and consumable invoices.
- Line level data extraction, validation and visit matching in AlayaCare.
- Automatic creation of visits or expense items for consumables when needed.
- Premium allocation and GL coding applied with full accuracy.
- Posting of verified invoices to ERP and returning PDFs and metadata to AlayaCare.
- Real time dashboards that track throughput, SLAs, exceptions and audit trails.
How this approach is different
Other solutions require suppliers to change how they submit invoices. This integration does not. TotalAgility works in the background using AlayaCare APIs to match, reconcile and update records automatically. It provides end-to-end automation and traceability at enterprise scale.
Who should attend
- CFOs and Finance Managers
- AP and Shared Services leaders
- Operations and Clinical Managers
- IT and Transformation leaders at aged care providers using or planning to use AlayaCare
Speakers
- Howard Boretsky, Managing Director, Xcellerate IT
- Bharati Chavlekai, Business Analyst/Technical Consultant, Xcellerate IT
See how to connect invoices, care minutes and compliance in one automated flow.
Register now to reserve your seat.
Can’t attend live? Register anyway and we’ll send you the on-demand recording.
